Privacy policy.

Effective Date: 1st January 2023

Organisation Name: Dedham Vale Lodge
Address: 24-26 South St, Manningtree CO11 1BG, Lodge number 8901
Incorporation Date: 11th Sept 1979

Dedham Vale Lodge is committed to safeguarding your privacy concerning any information we may collect from you or that you may provide to us.

We only collect and use your Personal Data where we have lawful grounds, such as compliance with legal obligations or where we have legitimate interests, provided your interests and fundamental rights do not override those interests.

We are the "data controller" under the EU General Data Protection Regulation (GDPR) ((EU) 2016/679). If you have any questions about this policy or how we use your Personal Data, please contact us using the details at the end of this policy.

1. Personal Data Collection via our Website

We will retain your Personal Data for no longer than necessary to fulfill the purposes outlined in this privacy policy, or as required by law.

In general:

  • Data used for communication (e.g., email exchanges) will be retained for up to 12 months from the date of the last interaction, after which it will be securely deleted or anonymised.

  • Financial and tax-related data (if applicable) will be retained for a minimum of 6 years, in compliance with UK tax laws.

  • Other Personal Data will be reviewed regularly, and any data no longer required for its original purpose will be securely deleted.

If you would like more specific information on how long we keep certain types of data, please feel free to contact us.

2. Utilisation of Your Personal Data

We will only use your Personal Data when permitted by law. Common reasons we may use your data include:

  • Responding to inquiries, comments, and requests

  • Processing and responding to your messages and emails

3. Sharing of Your Personal Data

We will not share your Personal Data with others, except as required by law.

4. Ensuring the Security of Your Personal Data

We use security measures to protect your Personal Data, including physical, electronic, and procedural safeguards, in line with applicable law, including GDPR.

5. Retention Period for Your Personal Data

We will retain your Personal Data only for as long as necessary for the purposes outlined in this privacy policy. We regularly review retained Personal Data and delete or anonymise it when it is no longer required.

6. Children

We do not collect data from individuals under the age of 16.

7. Access to and Control Over Your Personal Data

You have rights under applicable law concerning your Personal Data. You can:

  • Request access to the data we hold about you

  • Request corrections or updates to your Personal Data

  • Request deletion of your Personal Data

  • Object to or restrict the processing of your Personal Data

  • Withdraw any consents previously provided for processing your Personal Data

Please contact us via email at [steve.h2.newman@btinternet.com] or our postal address for any of these inquiries.

8. Change of Purpose

We will only use your Personal Data for the purposes it was collected unless we reasonably determine it is necessary to use it for another compatible purpose. If we need to use your data for an unrelated purpose, we will notify you and explain the legal basis for the change.

9. International Transfers of Your Personal Data

We do not transfer any Personal Data outside the EU.

10. Contact Us

For any privacy-related inquiries, please contact us at:

Email: [steve.h2.newman@btinternet.com]

Our organisation is Dedham Vale Lodge, meeting at 24-26 South St, Manningtree CO11 1BG, incorporated on 11th Sept 1979. Lodge number 8901.